Executive Assistant & Office Manager

Romulus Capital, one of the world’s fastest-growing venture capital firms, is looking for an experienced and autonomous Executive Assistant & Office Manager to provide day-to-day support to the company’s Managing Partners and team full-time in Boston. The person in this role will also have the opportunity to scope and execute on special cross-functional projects in a fast-paced environment.

Responsibilities of the Executive Assistant & Office Manager:

  • Provide full-cycle support to Managing Partners including:
    • Relieve them of all administrative detail, projects, and workflows
    • Coordinate global travel arrangements and triage any issues
    • Schedule internal and external meetings across various time zones, while being able to anticipate and resolve conflicts
    • Manage business contacts
    • Handle personal errands for founders, team lunches, etc. as necessary
    • Take and distribute company meeting minutes as appropriate
  • Manage logistics and company events, offsites, and more
  • Maintain day-to-day needs of office including ordering kitchen supplies, managing subscriptions, etc. as well as being main point of contact for any building maintenance issues
  • Proactively aggregate resources (i.e. agendas) prior to meetings
  • File and organize documents
  • Research/assist with client communication as requested
  • Actively maintain expense reports across the firm
  • Provide support on presentations
  • Greet guests and ensure onsite meetings flow smoothly (e.g. ordering lunch, printing materials, virtual meetings etc.).
  • Assist with printing and other ad hoc requests
  • Ability to own special initiatives from conception to conclusion

You will love this job if:

  • You are highly organized, efficient, and demonstrate superior attention to detail
  • You are a problem solver and enjoy finding the most efficient and creative solution to have the puzzle pieces fit together
  • You have a strong sense of urgency and can work longer hours when necessary
  • You adapt to changing priorities and schedules and predict upcoming needs
  • You can perform duties with the utmost confidentiality and discretion
  • You are capable of relying on experience and judgment to plan and accomplish goals
  • You have strong interest and understanding of Romulus’ mission and values of being authentic, audacious, engineering, global, creative, executing and relationship-driven

You should get in touch if:

  • Minimum 2-3 years previous experience
  • Prior experience providing support to other C-level executives
  • Proficiency in Microsoft Office Suite: Excel, Word and PowerPoint including formulas is a must, as well as Google Apps
  • Excellent organizational, communication (written and verbal), and time management skills
  • Proactive about making life easier for the management team, and have a “let’s find the solution” attitude
  • Ability to work in a fast-paced environment with evolving priorities
  • Strong interpersonal skills; professional demeanor and discretion is a must
  • Knowledge of the tech industry a plus

Please reach out to Krishna at kkg@romulusgroup.com.